Official Record

Type: Information Object

Status: Active
Industry Sector: Public Administration
Sensitivity Level: Internal
Personal Information: No PII

Description:
A record created or received by a public authority, which is subject to retention and access obligations.

Accessed by Application(s):

• Electronic Records Management System

 Yes

Attributes

Order	Name	Description	Type	Cardinality	Example value
1	Record ID	Unique identifier for the official record	GUID	Mandatory
2	Title	Descriptive title of the record	String	Mandatory	Cabinet Meeting Minutes 2024-03-10
3	Record Type	Type of official record	Enumeration	Mandatory	Minutes
4	Classification	Security or access classification	Enumeration	Mandatory	Internal
5	Status	Lifecycle status of the official Record	Enumeration	Mandatory	Active
6	Retention Period	Statutory retention period in years	Integer	Optional	10
7	Disposal Date	Date on which the record is scheduled or completed for disposal	Date	Optional	2034-03-10
8	Custodian	Organizational unit responsible for the record	String	Mandatory	Cabinet Office
9	Created At	Timestamp when the record was created	Date & Time	Mandatory
10	Created By	User or system that created the record	String	Mandatory	System
11	Updated At	Timestamp of the last update	Date & Time	Optional
12	Updated By	User or system that last updated the record	String	Optional	Admin

 Yes
 
 Active
 No PII
 Internal
 Public Administration
 A record created or received by a public authority, which is subject to retention and access obligations.

✏️ Edit